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Best Practice: Bringing IRP and IFTA Together Under One Roof

  • 5 days ago
  • 2 min read

Should a carrier have more than one USDOT number, it is important to think about bringing the carriers IRP and IFTA programs together under one roof. 

 


A few reasons why this matters more than it might seem on the surface:


One Source of Truth (Mileage is the common denominator across everything)

  • IRP and IFTA both rely on the same jurisdictional mileage data

  • When IRP and IFTA are managed separately, discrepancies can happen

  • Ensures consistency from vehicle onboarding → reporting

  • One dataset, one methodology = cleaner filings and far less noise


Stronger Audit Defense

  • IRP and IFTA are often audited together, providing an opportunity for cross-checking data.  If they don’t align, it can create exposure

  • One provider = one methodology, one dataset, one audit trail

  • Reduces exposure to penalties, interest, and rework

  • Audit support is included in NECS’ service support

  • Brian Lehane (Director, Fuel & Mileage Tax Reporting) – leads our audit support efforts.  With 18 years @ NECS and his previous 15 years leading the State of Indiana Motor Carrier Services, Brian and his team have deep-rooted relationships and have a successful track record of reducing/eliminating audit assessments

 

Less operational friction across your DC network

  • One system, one workflow, one accountable team

  • Eliminates duplicate uploads, reconciliations, and vendor coordination

  • Critical advantage across all carrier's distribution centers

 

Cost Control & Financial Accuracy

  • Aligns miles, fuel, and registration data across multiple compliance requirements

  • Identifies overpayments and recovery opportunities

  • Improves forecasting for renewals and tax liability

 

Faster Vehicle Turnaround

  • Streamlined process from title → registration → reporting

  • Reduces delays caused by vendor handoffs

  • Gets vehicles on the road and generating revenue faster

Strategic Fleet Visibility

  • Unified view of cost per mile by jurisdiction

  • Transforms compliance into a business advantage

 

Streamlined Processes with the Indiana Dept of Revenue/Motor Carrier Services

  • As an Indiana-based org, NECS’ deep-rooted relationships bring synergies across IRP & IFTA

  • Resolve IRP issues faster

  • Navigate jurisdictional processes more efficiently

  • Proactively guide carrier through renewals and mitigate audit exposure

 

One Team, One Partner for the Future - Full Accountability

  • No grey areas or finger pointing between vendor partners

  • One partner owns data integrity, accuracy, and outcomes

  • True extension of the carrier's team…owning the outcome alongside you


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